Transfer Records Specialist Contract

Position Summary:

Position is responsible for the evaluation of transfer
credits. Keys transfer credits to the student transcript. Performs various office duties as needed; including answering phones, taking
messages, and providing necessary information to students and faculty; processes student registration, add/drops, and withdraw requests;
processes transcript requests; processes enrollment verifications as needed; enters information in the student information system, such as
grades, name and address changes; maintains electronic student records in the document management software; Processes online transcript
requests and degree verifications. Provide general support to the Registrar as needed, and performs other duties as required. Must adhere to
FERPA regulations.

Essential Job Duties:

A. Receptionist

• Provides
  coverage in the Student Business Center
• Answers incoming calls, screens and directs calls.
• Takes and delivers messages to
  appropriate staff.
• Provides general information to callers when appropriate, including information about admission policies,
  registration, and transcript requests.
• Screens, sorts, and distributes mail and faxes as needed.
• Greets and receives
  students, parents, and visitors; determines needs and provides necessary information or directs people to appropriate
  personnel.

B. Faculty and Student Services

• Completes transfer credit evaluations for review by the
  Registrar.
• Distributes appropriate forms requested by students and faculty, including registration, drop/adds, withdrawals, course
  by arrangement, transient student, address corrections, graduation applications, etc.
• Receives and processes student record
  information from students and faculty, including grades, drop/add, withdrawals, and registration.
• Receives and processes forms and
  communication from students, including enrollment verification and transcript requests.
• Completes monthly county jobs and family
  services enrollment verifications and submits.
• Files students’ records, including transcript requests, registration forms, and
  schedule changes for scanning.
• Assists with commencement.
• Gathers student records information for other university offices,
  including the Admissions, Financial, and others as needed.
• Completes needed tasks related to New Student and Nursing Orientations as
  requested.
• Prepares, prints and mails student transcripts.

C. Data Entry

• Enters and updates
  undergraduate biographical student data.
• Enters registrations, drop/adds, withdrawals and other schedule changes.
• Enters
  grades as needed.
• Compiles, prepares, stores, retrieves and maintains student’s electronic files.
• Assists with the
  monitoring and changing of college codes, as needed.
• Keys transfer credits to the student record in the student information
  system
• Maintain electronic database of course equivalencies.

D. Support Services

• Types,
  proofreads, files, photo copies, etc. various correspondences, forms, reports and communications for the Office of the
  Registrar.
• Responsible for maintaining and ordering office supplies including, but not limited to: unofficial/official transcript
  paper, unofficial/official envelopes, and forms.
• Composes, types, proofreads, files, photocopies, etc. various correspondences,
  forms, reports and communications for student enrollment verifications.
• Compiles, prepares, retrieves, stores, and maintains
  files.
• Other duties as needed.

Position Qualifications:

• Associate Degree (or equivalent
  completed hours) from accredited institution of higher learning
• Minimum 1-year experience in a professional office
  setting
• Demonstrated experience using Microsoft Office Products including Word and Excel.
• Sensitivity to cultural diversity
  and ability to communicate and interact effectively with diverse populations
• Willingness to participate in special training programs
  and classes as required.
• Strong oral and written communications skills
• Demonstrated ability to establish priorities, work
  independently and proceed with objectives without supervision.
• Ability to establish and maintain effective working relationships
  with supervisors, co-workers, constituents, and public.

Application
Instructions

Please send cover letter, resume, transcripts (unofficial accepted for application purposes), as
well as the names and contact information of at least three professional references, to Olivia Bevan, Registrar, through the University’s
online applicant tracking system.

Review of applications will begin immediately. Position is open until filled.
Background check and official transcripts required prior to hire. For additional information about Rio, please visit: www.rio.edu

The University of Rio Grande/Rio Grande Community College is
America’s unique private/public institution of higher education designed to provide learners the opportunity to attain a high-quality,
high-value education. Our personalized, learner-centered environment promotes successful lives, careers, and responsible citizenship. The
campus of the university and community college is nestled in the rolling hills of southeastern Ohio, and is adjacent to the original Bob
Evans Farms and Homestead in Rio Grande. Rio is an Equal Opportunity Employer