Student Records Evaluator Contract

Job Summary:

The Chabot College Community
Chabot College is committed to educational
equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity
work today builds upon a strong history: the Puente and Umoja (formerly Daraja) learning communities, now models which have been replicated
across the state, were created at Chabot College. These programs have paved the way for a series of additional educational and student
support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the
third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic
Serving Institution. Information about the demographics of our campus community can be found here (http://www.chabotcollege.edu/ir/).

Serving our diverse community requires
a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so
by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where
respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to
reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional
responsibility.

Joining Our College Community
We seek equity-minded applicants who demonstrate they understand
the benefits diversity brings to an educational community. We look for applicants who:

1. Accept their shared role and responsibility
in addressing opportunity and achievement gaps experienced by students
2. Value and intentionally promote diversity and consciousness of
difference
3. Empower the underrepresented and underserved
4. Demonstrate cultural competence and cultural humility
5. Have
experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about
implementing practices that achieve these goals
6. Believe that all people have the right to an education and work environment free from
fear, harassment, or discrimination
7. Are dedicated to addressing issues of social justice
8. Actively seek to disrupt institutional
and/or systemic barriers that adversely impact historically marginalized communities
9. Foster students potential to become global
citizens and socially responsible leaders

The Chabot-Las Positas Community College District is seeking a Student Records Evaluator
for Chabot College in Hayward, California.

SUMMARY DESCRIPTION
Under general supervision, perform complex analysis and exercise judgment and discretion in
evaluating traditional and nontraditional transcripts to determine graduation eligibility, program eligibility, and completion of transfer
requirements; provide accurate and timely information, advice and assistance to students, faculty and administrative personnel regarding
specific requirements for various degree programs, vocational certificates, general education certifications, and other academic policies;
ensure accuracy of student information in computer system; serve as a resource to and work closely with academic counselors; and perform a
variety of duties relative to assigned area of responsibility.

This is a grant/categorically funded position. Continuation of this
position is contingent upon available funding on a year to year basis.

Representative Duties:

The
following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform
additional or different duties from those set forth below to address business needs and changing business practices.

1. Evaluate all
student academic records and transcripts for Associates degrees, certificates, CSU General Education (GE) breadth
requirement certification, and Inter-segmental General Education Transfer Curriculum (IGETC) Certification;
determine credit to be granted toward meeting specific requirements; make final check that all degree requirements have been met by
graduating students.

2. Evaluate special tests, non-traditional transcripts, military experience, and transcripts from international
institutions for credit; conduct preliminary evaluation of applications for special programs and other non-routine situations.

3.
Evaluate course equivalencies, course substitutions, and other course prerequisite criteria to complete course prerequisite validation;
verify level, content, unit value, and grading system of courses from catalogs of other institutions.

4. Monitor catalog regarding
degree and certificate requirements, course additions and deletions, course numbers, titles, content, and unit values; update degree audit
system accordingly.

5. Assist students in the completion of various forms and documents providing information regarding admissions
and registration procedures and courses offered; may advise students of admission and graduation requirements.

6. Compose
correspondence and maintain files and records related to the operations of the evaluations office; post graduation and certificate
completions on transcripts; prepare degrees, graduation lists and reports.

7. Enter and verify accuracy of student information in
computer system to create graduate records; verify level, content, unit values, and grading system of courses; maintain student information
system with completed evaluations.

8. Maintain current knowledge and expertise related to degree and certification requirements;
interpret, explain, and apply related rules, regulations, and District policies and procedures; provide technical information and assistance
to students, staff, counselors, faculty, and administrators.

9. Serve as a resource to academic counselors; provide information and
assistance as appropriate regarding individual student situations, course evaluations, past practice, and Title 5 requirements; may assist
in recruitment for college academic programs.

10. Perform DegreeWorks scribing and validation; validate output and verify through use
of diagnostic reports and degree audit processing; analyze the catalog and curriculum denoted and troubleshoot when courses do not satisfy
requirements appropriately.

11. Perform ongoing DegreeWorks maintenance and refinement to adjust the scribed blocks for changes in
curriculum and create new scribed blocks for requirements that have changed due to new catalog year revisions or requirements enacted by the
State Chancellors Office and local curriculum committees.

12. Assist students with enrollment services, including registration,
withdrawal, transcript requests, academic probation, parking permits, photo identifications, and related items.

13. Assist in the
planning of the graduation ceremony; order diplomas, honors medal, and graduation supplies; check for name accuracy upon diploma receipt and
distributes to graduates.

14. Perform related duties as required.

Minimum Education and
Experience:

Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

Education/Training:
Equivalent to completion of the twelfth grade supplemented by college level course work in
business administration or a related field.

Experience:
Three years of progressively responsible experience
working in admissions and records processing, degree auditing/graduation clearances, academic advising, or curriculum
management.

Minimum Qualifications:

The following generally describes the knowledge and ability required
to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
1. Procedures and methods involved in the evaluation of student records.

2. Format and
interpretation of course records and transcripts of institutions.

3. District organization, operations, policies, and objectives.

4. Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code
and other applicable rules and regulations.

5. State and college regulations, policies, and procedures related to certificate and
degree requirements, articulation agreements, and equivalencies of courses from other institutions to College courses.

6. Applicable
College program requirements, rules and regulations including general education, IGETC, vocational and associate
degrees.

7. College catalogs, course descriptions, course numbering systems, and course equivalencies for various colleges and
institutions.

8. Maintenance of student records and transcripts.

9. Prerequisite determinations.

10. Principles and
procedures of record keeping.

11. Office procedures, methods and equipment including computers and applicable software applications
such as word processing, spreadsheets and databases.

12. Interpersonal skills using tact, patience and courtesy.

13.
Principles, practices, and procedures of business letter writing.

14. English usage, grammar, spelling and
punctuation.

Ability to:
1. Understand the organization and operation of the assigned office and/or program area
as necessary to assume assigned responsibilities.

2. Interpret records against criteria thoroughly, consistently, and
accurately.

3. Understand and interpret regulations and requirements and apply them in the evaluation process.

4. Explain
criteria and evaluations to others.

5. Analyze academic and military transcripts and make appropriate judgments regarding student
records.

6. Maintain accurate and current academic resources that document and update criteria.

7. Maintain and update
evaluation records.

8. Read, understand and interpret college catalogs and course content.

9. Independently compose and
prepare routine correspondence and memoranda.

10. Implement and maintain filing systems.

11. Operate office equipment
including computers and supporting word processing, spreadsheet, and database applications.

12. Respond to requests and inquiries
from students, staff, or the public.

13. Work under steady pressure with frequent interruptions and a high degree of public contact
by phone or in person.

14. Communicate clearly and concisely, both orally and in writing.

15. Establish and maintain effective
working relationships with those contacted in the course of work.

16. Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college
students.

Desirable Qualifications:

Job Work Schedule:
40 hours/week, Monday, Tuesday,
Thursday, and Friday, 8:30 a.m. – 5:30 p.m.; Wednesday 9:30 a.m. – 6:30 p.m.; hours may vary depending on department needs, occasional
evening and weekends required as needed, 12 months/year.

Physical Demands and Working Environment:

The
conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in a standard office setting with frequent student and public contact.

Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to
stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull
light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a
computer keyboard; and to verbally communicate to exchange information.

Posting Number: AS748P
Open Date:
09/20/2024
Close Date: 10/22/2024
Open Until Filled: No

Special Instructions to
Applicants:

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board
Policy found at:http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf
.

Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.
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Notification to Applicants:

The Chabot-Las Positas Community College District reserves the right to close or not fill
any advertised position

Instructions for Personal Qualifications Statement:

The purpose of the personal qualifications statement
is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no
form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you
do for your cover letter.

To apply, visit https://clpccd.peopleadmin.com/postings/3047