Student Certification Officer Contract

MCNEESE STATE UNIVERSITY invites applicants to apply for the position of Student Certification
Officer.

DEPARTMENT: Office of Registrar and Admissions

POSITION INFORMATION: This
is a full-time, 12–month, unclassified, position. The appointment is available immediately.

POSITION NUMBER:
U99971

SALARY: $40,000 – $45,000

REPORTING AUTHORITY: Registrar and Director of
Admissions

POSITION DUTIES/RESPONSIBILITIES:

• Manage the NCAA athlete academic certification process
  for the Office of Registrar and Admissions. This includes evaluating and analyzing academic records and enrollment status of
  student-athletes to determine eligibility status for practice and competition, such as determining if NCAA standards have been met regarding
  percentage of degree requirements, requisite academic standing, GPA, full-time enrollment, progress towards degree, and major
  declaration
• Develops a comprehensive knowledge of NCAA and Southland Conference rules and regulations, as well as other educational
  materials published by these organizations
• Process admission applications for student athletes. This includes determining of
  admissibility of applicants by adhering to and independently applying rules, policies, and regulations mandated by the Louisiana Board of
  Regents, the Louisiana Legislature, the University of Louisiana System, and McNeese State University as well as computing grade point
  averages to equate with University standards. Scrutinize applicant data to determine residency, classification, entry status, eligibility,
  transferability of credit, and the need for additional documentation
• Complete eligibility certification form and obtain appropriate
  signatures in a timely manner
• Communicate with faculty and other administrative offices via telephone, email and in person
  regarding student-athletes’ academic progress
• Complete daily review of student-athletes’ enrollment to ensure
  compliance with NCAA full-time enrollment requirement
• Maintain accurate records on each student athlete/sport
• Monitors
  academic eligibility issues, which have the potential of developing into a rules violation and advises the Registrar and the
  institution’s compliance director about matters, which may require investigative efforts to resolve.
• Completes the
  institution’s NCAA academic progress rate report and submits it to the NCAA. This includes uploading data to CAI 2.0.
• Assist
  with interpretations of NCAA rules
• Assist athletic support staff with determining eligibility of student-athlete recruits including
  review of high school and college transcripts
• Assist with preparation of Graduation Success Rates (GSR)
• Collaborate and
  communicate with athletics compliance staff
• Audit all grades changed in Banner to ensure accurate processing and documentation
• Submit enrollment, graduation, and withdrawal information to National Student Clearinghouse. This includes working error reports to
  ensure NSC data standards adhered to 
• Implementing and maintaining Degree Works Student Education Planner (SEP). SEP is a
  semester by semester degree audit that can be customized after being assigned to a student. 
• Consistently monitor and revise
  work procedures to improve operations and recommend policy changes to administrators
• Maintain an up-to-date process and procedure
  manual pertaining to NCAA certification both within and outside the Office of the Registrar and Admissions
• Complete other duties as
  assigned by the Registrar and Director of Admissions or Executive Director of Enrollment Management

REQUIRED/PREFERRED
QUALIFICATIONS:

Required: 

• Bachelor’s degree from a regionally accredited institution
• Self-starter with the ability to exercise initiative, independence, maturity, and function with limited supervisory intervention
• Attentiveness to detail and ability to work independently
• Strong organizational skills, the ability to prioritize multiple
  requests and handle them in an efficient and timely manner
• Strong analytical and problem-solving skills, excellent communication
  and interpersonal skills, and commitment to customer service and teamwork
• Ability to generate clear, concise, and grammatically
  correct business correspondence and other documents
• Ability to thoroughly understand and abide by federal and university guidelines
  regarding student record confidentiality requirements
• Proficiency in the use of computers; knowledge of word processing,
  spreadsheet, and database applications; and ability to search and obtain information from the internet

Preferred: 

• Master’s degree from a regionally accredited institution
• Experience with NCAA
  eligibility and certification regulations or knowledge of NCAA Division I and Southland Conference athletic eligibility rules
• Knowledge of transfer evaluation
• Experience with Ellucian Banner and Ellucian Degree Works
• Experience with NCAA
  Apps

• Experience in professional office

DEADLINE: Position will remain open until
filled.

APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUST
complete an electronic application and upload the required documents listed below:

• Letter of Application (Cover Letter)
• Resume
• Three Professional References (include: name, phone number, and e-mail address)
• Unofficial Transcripts

*Only completed application packets including all items listed above will be reviewed.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the top of advertisement to
complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for
checking the status of their application to determine where they are in the recruitment process. Further status message information is
located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be
accepted after the deadline, if applicable. Applications may be rejected if incomplete.*

ALL JOB
OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

FOR QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Catrina Boenig at cboenig@mcneese.edu

For
questions regarding this recruitment, please contact the HR Liaison:

Kim Dronett at kdronett@mcneese.edu or (337) 475-5413