Senior Assistant/Associate Registrar Contract

Company Description:

Dean College is a private, residential New England college grounded in a culture and tradition that all students deserve the opportunity to discover and exceed their greatest aspirations. A personal and transformative community since 1865, Dean tirelessly inspires our students to unimagined heights through personalized support and integrated delivery of academic, co-curricular and experiential learning. Our graduates are lifelong learners who thrive in their careers, embrace social responsibility and demonstrate leadership.

Recognized as a Top Regional College by U.S. News & World Report for thirteen consecutive years and named a College of Distinction for eight consecutive years, Dean serves approximately 1,200 full-time students and 400 part-time students and offers more than 50 combined bachelor’s and associate degree programs and specializations, as well as a robust schedule of continuing studies and certificate programs throughout the year.

Dean College is perfectly situated in Franklin, Massachusetts, which is conveniently located between Boston and Providence, Rhode Island and is accessible to Boston by commuter rail. The Dean College/Franklin station is only a five-minute walk from campus. Approximately 88 percent of the College’s student population lives on campus.

Dean provides a supportive academic environment that thrives on hands-on engagement and exceptional teaching. This community-wide commitment of always going the extra mile for students is known as The Dean Difference. Outside of the classroom, students participate in 16 athletic teams and more than 30 on-campus groups and organizations.

Ninety-six percent of our bachelor’s degree students are employed or enrolled in graduate school within 12 months of graduation. Alumni are hard at work in top-ranked graduate programs and are employed by organizations such as Universal Studios, Dell Technologies, Liberty Mutual, Kraft Sports + Entertainment, the Boston Ballet, and more.

What is The Dean Difference?

The Dean Difference isn’t any one thing. It’s not a program or a professor. It’s not a single class or a club. It’s the way our academics support networks and community overlap, interweave and magnify each other. Our difference unites us. It’s our secret formula. It’s the nucleus around which we orbit. It isn’t one thing, it’s everything.

Job Description:

The Senior Assistant/Associate Registrar is primarily responsible for maintaining academic and curriculum information as well as overseeing the start and end of semester/year processes. In addition, this position uses various software applications to provide reporting support for internal and external agencies and to assist with managing daily operations. This position works closely with the Registrar and assists with strategic and operational functions. As a partner with other campus departments, the Senior Assistant Registrar works collaboratively with Academic Affairs, Admissions, Student Financial Services, and Success and Career Advisors to maintain accurate and reliable student records.

This is a 12-month, full-time, exempt position.

Position responsibilities include:

• Maintain systems that provide academic information for current students, including Degree Audit and Docuware.
• Update annual changes to student completion dates, process waivers and substitutions, and update academic programs’ degree audits based on catalog content and updates.
• Oversee graduation tasks, including updating the graduation application, conducting mid-year and final audits for all students, and tracking and reporting any missing requirements to Success & Career Advisors.
• Coordinate diploma production and delivery and assist with the Commencement ceremony program, reader’s list, and other reports as requested.
• Manage tasks associated with the readmission process, start of semester check in processes, Honor Societies coding, and student withdrawal reporting.
• Work with Athletics & Recreation to manage student-athlete information and generate reports to support compliance requirements.
• Assist with Academic Standing review and calculate Dean’s list and President’s List. Verify calculations are correct and communicate outcomes to the campus community.
• Support the Registrar by ensuring all office personnel are cross-trained on internal and external data mining/reporting, including course demand, classroom space needs, and transfer credit equivalencies.
• Serve as back up for reporting to the National Student Clearinghouse, Department of Veteran Affairs, IPEDS, public surveys, and internal data groups.
• Represent the Registrar’s Office as a member on various College-wide committees, such as the Commencement team, the academic calendar building work team, and the Opening Committee.
• Collaborate with Admissions, the Advising Center, and Student Financial Services to monitor student information, ensuring record accuracy, data integrity, and compliance with federal regulations, particularly FERPA.
• Conduct annual reviews of processes and procedures to enhance office efficiency and accuracy, ensuring that documentation is consistently created and maintained.
• Other related duties and projects assigned and required.

Requirements:

• Bachelor’s degree required; Master’s degree preferred.
• Three to five years’ experience working in a higher education environment or similar field.
• Familiarity with Ellucian Colleague or comparable ERP system, as well as eTranscript providers is preferred.
• Knowledge of U.S. educational systems, credentials, and Family Education Rights and Privacy (FERPA)
• The ideal candidate is highly detail-oriented with excellent communication skills, capable of efficiently managing multiple projects, and proficient in Microsoft Office, particularly Excel and Word.
• Must be able to work independently and demonstrate strong analytical, organizational, and customer service skills.

Additional Information:

Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.

The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis.

Dean College does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees.

Application Instructions:

Please submit your Resume/CV, Cover Letter, all unofficial transcripts; and contact information of three references. (PLEASE NOTE: Applications that are incomplete will not be considered).

Note: After submitting your resume/CV, the subsequent page gives you instructions that enable you to upload your Cover Letter and any additional documents.

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