Registrar Contract

JOB PURPOSE:

Provides leadership to plan, organize and
manage all of the activities related to the Admission and registration department, including serving as the official authorized keeper of
the university’s student records.

This position description indicates in general the nature and levels of work, knowledge,
skills, and abilities. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required or
assigned to this position.

JOB DUTIES & RESPONSIBILITIES:

• Develops departmental plans, goals
  and objectives and ensure compliance to contractual obligations and requirements.
• Organizes and administers the records,
  registration and graduation functions, including transcript evaluations in order to provide maximum service to students while ensuring
  efficient and effective workflow.
• Oversees the admission and registration of international students per SEVIS.
• Conducts
  orientation and workshops on FERPA.
• Supervises the coordination, evaluation and certification of all graduation applications, while
  overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
• Collects, records, maintains and
  reports student records within FERPA guidelines, e.g., grades, registration data, transcripts, probation, honors, mid-term verification, and
  other associated audits.
• Creates and updates catalog, prerequisites, programs, new courses, student schedules and oversees
  registration each semester.
• Updates and ensures accurately degree outlines.
• Achieves financial objectives by preparing and
  administering annual budget; presenting and justifying budget recommendations to appropriate personnel.
• Contributes to department’s
  effectiveness by identifying short-term and long-range issues and goals that must be addressed; providing information and commentary
  pertinent to deliberations; recommending options and courses of actions; implementing directives.
• Keeps leadership and their
  departments informed of status department activities by attending meetings and submitting reports.
• Provides leadership and develops
  appropriate recommendations for the implementation of related technology application in support of enhanced services offered through
  Registration and Records.
• Conducts research, analysis and resolution of student disputes as they relate to records and
  registration.
• Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops,
  classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring
  with representatives of contracting agencies and related organizations.
• Maintains confidentiality of all privileged information per
  FERPA.
• Performs other duties assigned.

SUPERVISION RESPONSIBILITIES:

• Hosts regular
  staff meetings to ensure communication among personnel regarding departmental activities.
• Supervises and manages personnel which
  include for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
• Oversees the daily
  operations of the registration and student records.
• Prepares and maintains departmental budgets and oversee compliance throughout
  fiscal year; time keeping and approval.

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Master’s Degree in
  Business Administration, Student Services, Educational Administration, or related
• Demonstrated understanding of the application of
  technology to deliver Records and Registration services.
• Five years work experience in registration, admissions and records.
• Three years in a management or supervisory capacity.
• Member of American Association of Certified Registrars and Admissions
  Officers. Certification preferred.
• Valid and clean state driver’s
• Must be able to pass background check, with NO prior
  convictions of any

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers
of individuals into this position.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

• Knowledge
  of applicable federal, state, county and local laws, regulations, and requirements.
• Knowledge of student registration, academic,
  and residency requirements.
• Knowledge of New Mexico Higher Education Department student transfer policies and procedures.
• Knowledge of planning and scheduling techniques.
• Knowledge of SEVIS policy and procedures.
• Knowledge of Student
  Academic Progress.
• Must have excellent Customer Service skills.
• Skill in operating various word-processing, spreadsheets,
  and database software programs in a Windows environment.
• Database management skills.
• Skill in examining and re-engineering
  operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in providing
  leadership to, supervising, training, and evaluating assigned staff.
• Ability to analyze course prerequisites, certification, and/or
  curriculum/graduation requirements.
• Ability to maintain confidentiality per FERPA.
• Ability to work independently and meet
  strict time lines.
• Ability to establish and maintain good working relationships with the individual of varying social and cultural
  backgrounds.
• Ability to communicate effectively in the Navajo and English language.

PHYSICAL
DEMANDS:

• While performing the duties of this job, the employee frequently sits, stand, walk, bend, stoop and
  squat.
• Use hands for dexterity of motion, repetitive movement of both hands.
• Have normal auditory, visual acuity, and
  verbal communications
• The employee must occasionally lift and carry up to 15

WORK ENVIRONMENT

• Work is typically performed within office with normal noise
• Tight time constraints and multiple demands are
• Evening and/or weekend work may be Extended hours and irregular shifts may be required.