Registrar Contract

Registrar

Requisition ID: 2024-11447
Position Type:
Full-Time
Schedule Shift: Day
Hours Per Week: 38
Travel:
None
Category: Student Services

Overview
Touro University California (TUC) is a private,
professional, and graduate-degree awarding institution located in the greater San Francisco Bay Area city of Vallejo, California.
Established in 1997, TUC offers its 1,500 students an innovative education in one of several disciplines including osteopathic medicine,
pharmacy, physician assistant studies, nursing, public health, and education. Nestled on 44 acres of the former Mare Island Naval Military
Base and a proud member of the Touro College and University System (TCUS), TUC is passionate in pursuing its mission of educating caring
professionals to serve, to lead, and to teach within a foundation of social justice.

POSITION
DESCRIPTION:

While both honoring its past and embracing its future, TUC is now seeking qualified candidates to serve as the
university’s new Registrar. Reporting to the Associate Dean of Enrollment Management and serving as a key leader within the Division of
Student Affairs, TCUS, and the rest university community, the Registrar is the university’s academic records officer and leads a
customer-focused, dynamic, and detailed oriented staff who are responsible for all aspects of the university’s student academic
record-keeping systems. The successful candidate must be accurate, results oriented, and very organized with a high attention to detail. The
position requires the individual to be able to work directly and support TUC academic deans and program managers, oversee multiple projects,
and complete complex administrative tasks in a dynamic environment.

The Registrar is responsible for course registration, academic
record maintenance, development support and enforcement of academic and graduation policies, communication with students about academic
records and registration activities and tasks; and certifying student enrollment and degree completion.

The Registrar position
coordinates, and/or performs work with highly sensitive and confidential matters and is expected to maintain appropriate confidences and
work in an environment with a high degree of trust and integrity. The Registrar must enjoy a fast paced, flexible environment with a focus
on high quality, accurate data produced in a timely manner. This position requires that the Registrar be an expert in a modern student
information system database (Banner is preferred); be proficient in submitting data for institutional reports (i.e., reports for the
National Student Loan Clearing House, Veterans Administration, academic program accreditation association, etc.) as well as be highly
skilled and adept in using Excel and Microsoft Office Suite and other similar type of software program(s).

The Registrar manages the
information technology related to academic records and provides leadership in maintaining and developing systems to enhance the integrity
and efficiency of academic record-keeping.

Responsibilities
SPECIFIC
RESPONSIBILITIES:

Recurring Tasks:

• Oversees record maintenance
  functions for all Office of Registrar files, including imaged and achieved files.
• Administers and implements university rules,
  regulations, policies, and procedures for the Office of the Registrar and its academic record keeping and processing.
• Responsible
  for ensuring university regulatory compliance of the Federal Education Rights and Privacy Act (FERPA).
• Serves as primary
  coordinator for development of university academic calendars
• Responsible for the management of student registration.
• Certifies student enrollment.
• Responsible for the graduation audit and final conferring of student degrees.
• Oversees
  the maintenance and updates of academic records for all students and alumni.
• Certifies student eligibility for local, state, and
  national examinations.
• Responds to legal and other inquiries regarding academic records.
• Assures responsiveness of the
  Office of the Registrar functions to the overall needs of the university, students, faculty and administrators.
• Serves as a leader
  within both the Division of Student Affairs and as a member of the TCUS system Registrar team.
• Participates collegially and
  cooperatively with colleagues within TUC, Touro University Nevada (TUN) and TCUS.
• Oversees implementation of TCUS Registrar system
  enhancements and projects at TUC (i.e., digital scanning, testing of billing, cross office coding, etc.).
• Oversees university
  Veterans Affairs operations and serve as the university’s certifying officer for VA educational benefits.
• Supports campus VA
  certification and maintains compliance.
• Works directly with the Academic Deans and program chairs in support of their program
  schedules, course offerings, degree requirements, and academic calendar.
• Creates and compiles reports for a variety of university
  departments (i.e., Institutional Research) as well as for many outside agencies including federal, state, and regional accreditation
  organizations, Department of Education reviews, licensing audits, and TCUS system wide student records audits by outside agencies.
• Maintains and updates all Office of the Registrar information available to students on the TUC website.
• Upholds policies and
  procedures in the university catalog and program handbooks.

Periodic Tasks:

• Participates in Student Affairs major events such as, but not limited to, new student orientation, white coat ceremony, commencement,
  etc.
• Participates in university committee work.
• Travels to Touro system campuses for training and system wide
  collaborations

SUPERVISORY RESPONSIBILITIES:

Supervise, train, and evaluate the following staff
members: Associate Registrar and Enrollment Counselor(s)

Qualifications

• Baccalaureate degree required, Master’s degree strongly preferred.
• Demonstrated record of registrar leadership and student
  services experience.
• Experience and enthusiasm in working with a diverse student, staff, and faculty population
• Ability to
  work independently or collaboratively as the situation demands, managing competing priorities in a professional and positive manner.

CORE COMPETENCIES:

• Must have in-depth modern database skills such as Banner,
  PeopleSoft, or Jenzabar; Banner is highly preferred
• Working knowledge of FERPA and ability to train and assist faculty, staff, and
  students in understanding the FERPA act.
• Ability to create and maintain collaborative and productive work relationships
• Extensive training and presentation experience
• Ability to create and implement successful practices in academic
  recordkeeping.
• Excellent oral and written communication skills.
• High level of conceptual, analytical, and organizational
  skills.
• Ability to be innovative
• Must be detail-oriented and accurate
• Proficient with various computer
  applications and programs.

To apply, visit https://tuccareers-touro.icims.com/jobs/11447/registrar/job?in_iframe=1

Touro University is an equal
opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity,
religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability,
medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or
veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to
ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational
programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading,
transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Zachary Shapiro, 1310 Club Dr, CEO/Provost
Suite, Vallejo, CA 94592, zshapiro@touro.edu (707-638-5459) or,
alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

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