Project Manager Contract

EEO Statement

Wright State University is an equal opportunity/affirmative action employer.

Job Category: Administrative (exempt/non-exempt)

Department: VP-Business & Fiscal Affairs Admin

EEO number: 25P044

Position FTE: 100%

Minimum Annual or Hourly Rate: $70,000

Salary Band: UC S05

Job Summary/Basic Function

The Project Manager (PM) plays a key role in planning, managing, and delivering technology, data, and administrative projects at an enterprise level. This individual is responsible for planning, executing, and closing projects in alignment with institutional goals. The PM will work closely with cross-functional teams, including IT, academic departments, administrative offices, and external vendors, to ensure smooth project execution.

Minimum Qualifications

• Bachelor’s degree in Project Management, Business Administration, Public Administration, Information Technology, Computer Science or other relevant field and 4 years of experience in project management OR high school diploma/GED with Project Management Certification (PMP, CAPM, PMI-ACP, CSM) and 6 years of experience in project management
• Proven ability to manage multiple projects simultaneously, balancing priorities and deadlines.
• Demonstrated understanding of project management methodologies (Agile, Waterfall, etc.).
• Excellent communication and interpersonal skills, with the ability to collaborate across diverse teams.
• Experience using project management tools (e.g., Microsoft Project, Smartsheet, Asana, Jira).

Preferred Qualifications

• Experience in higher education or a similar complex organization.
• Project management credential, such as Project Management Professional (PMP), Certified ScrumMaster (CSM), or similar certification.
• Experience managing software implementation projects
• Familiarity with data privacy regulations, such as FERPA or GDPR, as they relate to higher education technology.
• Experience in managing projects related to process optimization in administrative services.

Essential Functions and percent of time

65% Project Planning and Execution

Lead planning, initiation and execution of centrally managed institutional projects, including collaborating with sponsors and stakeholders to define scope, goals, deliverables, timelines, and resources. Manage multiple concurrent projects related to operations, programs, and strategic initiatives.

• Collaborate with stakeholders across departments to understand their needs, manage expectations, and ensure successful project outcomes.
• Proactively identify project risks and issues, developing mitigation strategies and solutions to ensure projects stay on track.
• Lead cross-functional teams, facilitating communication and ensuring alignment on project timelines and goals.
• Track and optimize the use of institutional resources to achieve project objectives.
• Ensure that all projects follow institutional policies, compliance standards, and industry best practices.
• Monitor status of departmentally managed projects to track progress, adherence to standards, and achievement of project goals.

20% Change Management

• Support development and implementation of change management strategies for projects, ensuring smooth adoption of new software or administrative processes by end-users.
• Leverage a change management methodology, plan, process, and tools to create a strategy for supporting the adoption of project-required changes.

Essential Functions and percent of time (cont’d)

10% Project Reporting and Documentation

• Maintain thorough and accurate project documentation compliant with policies and procedures, including status reports, meeting notes, and lessons learned. Provide regular updates to leadership and stakeholders.

5% Other Duties as Assigned

Working Conditions

Full-time position with occasional evening or weekend work as necessary to meet project deadlines.

Hybrid or flexible work options may be available

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date: 11/27/2024