Database Specialist and Prospect Researcher Contract

Posting Number: AS440P

Contract Length: 12 months

Class Summary: Under
supervision of and in collaboration with the Executive Director, the Database Specialist and Prospect Researcher will take responsibility
for accurately maintaining the COM Foundation database, using a system of identifying, researching, and tracking new major-gift prospects,
and coordinating day-to-day prospecting operations. More specifically, this includes oversight and prospect management, gift processing,
report production and data analysis.

Candidates Eligible to Apply: Internal/External

Position
Type: Exempt Staff

Position Funding Type: Regular

Minimum
Education/Training/Experience

An associate’s degree from an accredited institution or 65 college credit hours, with at
least 2 years of directly related work experience.

Preferred Education/Training/Experience

A bachelor’s
degree in a related field and 5 years of experience.

Minimum Knowledge & Skills

• In-depth knowledge of
  finance, including accounting principles, endowments, investments, and fund management.
• Skilled in task automation, relational
  databases, and report generation.
• Proficient in presenting financial data clearly to support decision-making.
• Strong
  research skills with the ability to provide actionable insights.
• Excellent communication, organizational, and multi-tasking
  abilities.
• Skilled in prioritizing tasks and managing multiple responsibilities with independent judgment.
• Problem-solving
  abilities to analyze and address issues effectively.
• Committed to confidentiality and fostering a cooperative work
  environment.
• Proficient in Microsoft Office and other computer applications.

Preferred Knowledge &
Skills

• Experience in non-profit advancement, donor relations, financial reporting.
• Skilled in collaborating
  with CPAs and tax professionals to manage audits and ensure compliance.
• Proficient in task automation and report generation using
  Blackbaud’s eTapestry, Raiser’s Edge, and Microsoft Access.
• Experience working in higher education with a general knowledge of
  college programs, requirements, policies, and procedures.
• Strong interpersonal skills with persistence and follow-through when
  working with diverse groups, including students, faculty, staff, and community members.

Licensing/Certification
Requirements

N/A

Job Duties

• Maintain accurate records in the Foundation’s database,
  ensuring compliance with non-profit accounting standards for gift processing and fund allocation.
• Process and categorize all gifts,
  including restricted, unrestricted, endowment, and investment accounts, and prepare acknowledgment letters and tax
  statements.
• Maintain database records for all prospects and donors including the maintenance of demographic
  information.
• Collaboratively work with Foundation staff to develop the Foundation’s prospect database and assist with prospect
  research.
• Automate key processes such as gift acknowledgment and financial reporting for efficiency.
• Collaborate with CPAs
  and tax professionals to complete monthly and annual audits, ensuring compliance and accuracy.
• Provide regular financial and
  fundraising reports to the Foundation and Institutional Advancement teams, including reporting for foundation board meetings, grants,
  scholarships, and donors.
• Assist in transitioning to a new platform for tracking foundation funds, utilizing Microsoft Access for
  streamlined data management.
• Develop actionable reports and insights on donor activity, ensuring clarity and accessibility for
  internal stakeholders.
• Coordinate donor relations and stewardship activities with the Executive Director to assist with creating
  donor contact lists for events.
• Other duties as assigned.

Physical Requirements

No or very
limited exposure to physical risk. Work is normally performed in a typical interior/office work environment.

Minimum Salary
Range: $47,781

Mid Point Salary Range: .

Maximum Salary Range: $59,726

Posting Will Be Open Until Filled: Yes

Special Instructions to Applicant

Please NOTE:
All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer,
supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be
considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of
data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s)
must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative
action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability
or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of
students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal
laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting

https://jobs.com.edu/postings/3971