Assistant Registrar (Full-time, Onsite) Contract

Education Level: 4 Year Degree

Description

Wilson College is seeking a detail-oriented and highly organized individual to join our team as an Assistant Registrar. This role is integral to supporting the day-to-day operations of the Registrar’s Office, ensuring the efficient management of student records, registration processes, and academic schedules.

ESSENTIAL FUNCTIONS:

• Support the maintenance of the Registration and Advising modules in the Colleague system.
• Assist in managing the office budget and overseeing Wilson College Online processes.
• Coordinate updates to the College Catalog in collaboration with the Curriculum and Academic Procedure Committee.
• Aid in graduation audits, transfer credit evaluations, and course schedule preparation.
• Oversee registration, grading processes, and classroom reservations each semester.
• Facilitate the onboarding of new students, including managing placement assessments and required forms.
• Compile and distribute registration materials and final schedules for students.
• Track attendance, process course changes (add/drop/withdrawals), and manage Leave of Absence and College Withdrawal forms.
• Report Act 48 credits to the Pennsylvania Department of Education.
• Assist in preparing the Final Exam schedule and perform additional duties as assigned.

COMPETENCY:

• Ability to positively interact with students, staff, and external agencies to deliver high-quality customer service and build relationships.
• Capability to provide guidance and direction to students effectively.
• Excellent written and verbal communication skills.
• Proficient in word processing and spreadsheets.
• Strong attention to detail and ability to meet deadlines.
• Experience with Educational Records Programs (ERP), with preference for Ellucian Colleague.
• Knowledge of state and federal rules and regulations regarding student records maintenance.
• Database management skills and proficiency in Microsoft Office.

POSITION TYPE AND EXPECTED HOURS OF WORK:

• Full-time
• Regular office hours are Monday through Friday, 8:00 am to 5:00 pm
• Some work during evenings and weekends may be required.

EDUCATION & EXPERIENCE:

• Bachelor’s degree required.
• A minimum of 3-5 years of professional experience in student records management, preferably within a Registrar’s Office or a similar academic administrative setting.

Or an equivalent combination of education and experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

• High level of integrity and commitment to the College’s core values.

Qualifications

Working at Wilson: Wilson College provides all eligible, full-time employees with a wide range of benefits including health, dental, and vision coverage; college-paid basic life and long-term disability insurance; and employee-funded Health Savings Account (HSA) and Flexible Spending Account (FSA) options for health and dependent care. Also available to eligible employees is a Defined Contribution Retirement plan with TIAA. Educational benefits for employees and their families include undergraduate, graduate, and certificate programs. Tuition Exchange scholarship opportunities are also available across a vast consortium of colleges.

Wilson College offers a flexible, supportive culture that believes in work-life balance, with flexible work options available, and generous paid leave policies including paid parental leave, paid vacation, sick, personal leave, 13 paid holidays, paid jury duty, and paid bereavement leave including miscarriage and stillbirth.

Wilson College offers free on-campus fitness center membership, flexible and affordable dining hall meal plans, health and wellness services, and an employee assistance program.

Wilson College is a 501(c)(3) not-for-profit qualifying employer, employees of the College may qualify for Public Service Loan Forgiveness.