Assistant Registrar for Transfer & Evaluation Contract

The Assistant Registrar for Transfer and Evaluation, facilitates the smooth evaluation of new and transfer students to LMU. As the Assistant Registrar for Transfer and Evaluation, you will lead a team responsible for providing the best possible service to students, faculty, and staff, in support of this effort. You will be responsible for training your team, maintaining standards of practice and fostering an inclusive, positive working environment. The Assistant Registrar for Transfer and Evaluation must be flexible in dealing with changes to policies, procedures, organizational structure, and academic issues in general. As a member of the Registrar’s leadership team, the Assistant Registrar for Registration advises the Associate Registrar for Transfer and Articulation and the University Registrar on procedures in their area of responsibility, making recommendations and providing assessment of impact.

Position Specific Responsibilities/Accountabilities:

• Plan, organize, and manage the workflow of the academic records specialist team.
• Train staff, oversee workload assignments, and monitor output.
• With the assistance of the Associate Registrar for Transfer and Articulation, interpret admission and transfer credit policies, communicate policies and procedures to staff, and recommend changes in procedures and practices.
• Develop and maintain standard operating procedures; review and update annually.
• Analyze accuracy of information before adding data to the students’ permanent records and uphold university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
• Processes work promptly and efficiently, in accordance with the office and University time requirements.
• Maintain a timely flow of accurate data on student-athletic programs. Prepare and certify NCAA and LMU athletic eligibility rosters.
• Attend and participate in NCAA Compliance conferences as necessary.
• Performs other related duties as assigned.

Loyola Marymount University Expectations:

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Required Qualifications:

• Typically a bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Three years of related work experience. Experience managing others is preferred.
• Ability to creatively and logically solve problems and multi-task effectively.
• Excellent written and verbal communication skills.
• Ability to interact and partner with all levels of personnel and diverse populations and demonstrate tact and sensitivity Exceptional attention to detail and accuracy.
• Strong analytical skills.
• Proficiency with technology.
• Strong organizational skills with the ability to simultaneously manage multiple projects in a fast-paced environment while consistently meeting deadlines.
• Demonstrated ability to coordinate workflow management, carry out assignments without detailed instructions, train and explain policies and procedures, establish quality control guidelines.
• Demonstrated knowledge of admission policies, transfer credit evaluations and requirements.
• Ability to use knowledge to resolve issues and respond to complex requests.
• Experience researching academic information to determine applicable rules and regulations, preferred.
• Strongly ability to work effectively with supervisors, subordinates, peers, faculty, administrators and staff.
• Ability to follow all university policies, procedures, and guidelines including, but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student, and assist in achieving the university’s mission.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

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Staff Regular

Salary range

$76,600.00 – $99,600.00 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)