Assistant Registrar Contract

Posting Number: 2012001290P

About Stonehill

Founded by the Congregation of Holy Cross
in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton,
Massachusetts. With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the
liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill
College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build
and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values a
diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes (“Light and Hope”), the
College cultivates in its students the competence to think, act, and lead with courage toward creating a more just and compassionate
world.

Position Summary

Reporting to the Associate Registrar, the Assistant Registrar serves as the
primary coordinator for all processes related to the transfer of courses and credits, room coordination, and final exam
scheduling.

Essential Duties and Responsibilities

• Coordinates with the Admissions Office and Academic
  Advising to provide support services to all incoming transfer students to ensure a seamless transition to Stonehill.
• Collaborates
  with academic department chairs, program directors, and deans to evaluate and process all incoming transcripts and test scores and enter all
  approved transfer credit equivalencies into Banner and the Transfer Equivalency System (TES).
• Maintains database of all transfer
  students and creates transfer credit evaluations for each student, communicating with them consistently by email about their credit
  status.
• Processes degree audit substitutions based on transfer credit approvals.
• Provides excellent customer service
  relating to questions from prospective and current students about potential transfer credit and the relation to degree requirements;
  provides preliminary transfer evaluations as requested.
• Maintains an understanding of all articulation agreements relating to
  transfer credit. Coordinates all SACHEM consortium registrations and processes study abroad credits.
• Works with the Associate
  Registrar, Facilities department, and Manager of Information Systems to schedule the booking of rooms for classes and instruction-related
  activities in the student information system (Banner) and event scheduling system (25Live).
• Coordinate the distribution of
  graduation clearance requirements to students.
• Creates and maintains each semester’s final exam schedule, communicating with faculty
  about room changes and individual final exam needs.

General Duties:

• Provides general
  administrative support to all visitors including prospective and enrolled students, faculty, staff, and administrators.
• Supports the
  daily operations of the Registrar’s Office to boost the achievement of strategic goals and objectives for the department.
• Expected
  to play a role in fostering a positive work environment with the expectation of continuous improvement and first-class customer
  service.
• Collaborative and team-oriented skills with a commitment to student success are essential attributes of this
  position.
• Other duties as assigned.

Education and/or Experience

Bachelor’s degree or
equivalent knowledge. Recommended experience with Banner SIS, TES Transferology, and/or CollegeNet’s 25Live.

Knowledge,
Skills, and Abilities

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to
write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and
other employees of the organization.

Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.

To perform this job successfully, an individual should be comfortable with computer software, including
email, Word documents, and spreadsheets.