Assistant / Associate Registrar Contract

Albright College is seeking an Assistant Registrar or Associate Registrar, depending on experience, to join the Office of the Registrar. This position is responsible for maintaining accurate student academic records, assisting with the registration process, and supporting degree completion. The ideal candidate will possess strong attention to detail, a positive attitude when interacting with students, core commitment to stakeholder service, and a willingness to be trained on core systems related to the job. Additionally, candidates with Spanish language proficiency are encouraged to apply, as this is preferred for providing support to a diverse student body. This role offers an opportunity to be part of a collaborative and student-focused environment while contributing to the college’s mission of academic excellence and student success.

Key Responsibilities:

• Academic Records Management:
• Assist in the maintenance, update, and accuracy of student academic records in the College’s student information system (SIS).
• Ensure the confidentiality, integrity, and security of academic records in compliance with FERPA and institutional policies.
• Process student transcripts, verifications, degree audits, and other official academic documents.

• Registration Support:
• Assist with the planning, implementation, and administration of the registration process, including course scheduling, registration periods, and class capacity management.
• Serve as a resource for students, faculty, and staff regarding course registration, academic deadlines, and policy interpretations.
• Troubleshoot and resolve registration issues, including overrides, holds, and class schedule conflicts.

• Degree Audits and Graduation:
• Support the preparation of degree audits and ensure students meet all graduation requirements.
• Assist in the processing of graduation applications, verifying eligibility, and preparing lists of candidates for graduation.
• Maintain and update degree audit tools and reports to assist in timely graduation processing.
• Advising and Support:
• Serve as a point of contact for students, faculty, and staff regarding academic records and registration inquiries.
• Assist in the training of new staff, faculty, and students on the use of the SIS and other related systems.
• Compliance and Reporting:
• Help ensure compliance with federal, state, and institutional regulations related to academic records, student data, and enrollment.
• Assist with the preparation and submission of institutional reports, including enrollment statistics, graduation rates, and other regulatory or institutional reporting requirements.
• Special Projects and Administrative Support:
• Participate in departmental projects and initiatives aimed at improving processes, policies, and technology within the Office of the Registrar.
• Perform other duties as assigned by the Registrar.

Qualifications:

• Education & Experience:
• Bachelor’s degree required, preferably in a related field such as Higher Education Administration, Business, or Information Systems.
• At least 2 years of experience in a higher education setting, preferably in a Registrar’s office or related administrative role. Consideration may be given for less experience if the candidate demonstrates exceptional skills and potential for growth.
• Skills & Competencies:
• Strong understanding of student records management and academic policies.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and a willingness to be trained on core systems related to academic records management and student registration.
• Strong attention to detail and accuracy in handling student data and records.
• Positive and professional attitude when working with students, faculty, and staff.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to work effectively under pressure and meet deadlines, particularly during peak periods (e.g., registration, graduation).
• Spanish language proficiency is preferred to better serve and communicate with a diverse student body.

Albright College is committed to fostering a diverse and inclusive work environment. We encourage applications from individuals of all backgrounds and identities.

About Albright College
Founded in 1856, Albright College is the oldest institution of higher learning in Berks County and one of the most economically and culturally diverse colleges in the country. Nationally ranked as a top performer for social mobility, Albright is home to about 1,600 residential undergraduate students from across the nation and around the globe, working together to cultivate integrity, curiosity, connection and resilience. Albright students are encouraged to cross or combine majors to create individualized academic programs, without taking longer to graduate. The college’s flexible curriculum, close faculty mentorship and numerous experiential learning options are all designed to help students exceed their own expectations.

At Albright, we believe our differences make us stronger and empower us to better understand and respect one another in a just and fair manner. With this in mind, the college recruits, houses, educates, employs, supports and generally celebrates people of all statuses, identities and backUgrounds, including, but not limited to, race, ethnicity, national origin, citizenship status, religious or spiritual identity, gender and gender identity, sexual orientation, marital and parental status, veteran status, political affiliation and physical and mental ability. Albright College is an EEO employer, committed to inclusivity. In alignment with this commitment, we actively encourage diversity in all dimensions among applicants for this position. Read the college’s Inclusivity and Equity Statement online and learn more our demonstrated commitment to building an inclusive and equitable academic community.

About Reading, Pa.

Ranked a “Best Place to Live” and “Best Place to Retire” by U.S. News & World Report, Reading is a medium-sized city in Berks County, Pennsylvania. Albright College’s 118 acre campus is located in the city’s historic northeast College Heights neighborhood. Catch a concert in Reading’s 9,000 seat Santander Arena or get up close and personal in the historical Santander Performing Arts Center (built in the 1870s – only 20 years after Albright was born!) Start a new art project with materials like hot glass, paint, wood and more at the GoggleWorks Center for the Arts, enjoy seasonal festivals or take a walk through West Reading’s artisan shops, restaurants and boutiques. See Pennsylvania’s spectacular autumn display from the top of Reading’s Pagoda, a kayak on Blue Marsh Lake, or from a scenic steam train ride. Or leave civilization behind with more than 125 miles of certified biking and hiking trails. The city of Reading is also home to the Philadelphia Flyer’s ECHL ice hockey team and the Philadelphia Phillies’ AA baseball team.