Academic Records Assistant (Part-Time) Contract

Closes:

Job Type:

Location:Wooster, OH

Summary:

The Academic Records Assistant supports the Office of the
Registrar as the primary administrative assistant, handling key tasks to ensure smooth office operations. This role assists the Registrar
and Associate Registrar by managing administrative and business functions, contributing to the overall efficiency of the office. This
position is part-time.

Essential Departmental Duties and Responsibilities:

• Manages transfer credit
  processing, degree evaluations for first year and sophomore students, and student status changes (e.g., withdrawals, leaves of
  absence).
• Processes data entry (i.e., registration, majors, minors, advisors, etc.)
• Images student records in the Perceptive
  Software system.
• Oversees the preparation of the academic course schedule each semester.
• Updates and maintains the
  Registrar’s website and procedural documentation.
• Verifies degrees with the National Student Clearinghouse and prepares enrollment
  verifications.
• Prepares purchase orders.
• Processes Apostilles with the Wayne County Clerk and the Ohio Secretary of State
  offices.
• Administers the intake and distribution of Independent Study theses.
• Facilitates special registrations for
  community auditors and high school students.
• Processes diploma and transcript requests.
• Maintains and creates office
  forms.
• Supports graduation processes.
• Maintains office inventory and supplies.
• Provides front desk assistance and
  responds to phone inquiries.
• Processes room allocation for classroom and exam scheduling.
• Performs other duties as
  assigned.

Job Requirements:
Qualifications: To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required.

Education and/or Experience:

• A Bachelor’s degree is required.
• Experience working in higher
  education is preferred.

Knowledge Skills and Abilities:

Skills:

• Must have strong and broad computer
  skills (word processing, database, spreadsheet, email, web).
• Proficiency with Ellucian Colleague, Microsoft Office Suite (including
  Outlook and Excel), and WordPress.

Knowledge:

• Demonstrates excellent written and verbal communication skills, including the
  ability to draft professional correspondence and effectively respond to inquiries from diverse audiences.
• Capable of calculating
  figures and amounts, including discounts, interest, and commissions.
• Skilled in performing addition, subtraction, multiplication,
  and division with multi-digit numbers and base units such as tens and hundreds.
• Proficient in using American units of measurement,
  including money, weight, volume, and distance, for calculations.
• Ability to calculate credit equivalencies between domestic and
  international institutions/agencies.
• Proficiency with a student information system and Microsoft Office is
  desirable.
• Skilled in setting priorities and managing multiple tasks in a dynamic environment.
• Displays attention to detail,
  organizational efficiency, and strong interpersonal skills.

Abilities:

• Resolves problems involving concrete variables in
  standardized situations.
• Demonstrates strong organizational and time-management skills, with the ability to set and balance
  competing priorities.
• Works independently with minimal supervision, managing multiple tasks simultaneously and proactively taking
  charge when needed.
• The position requires experience in dealing with confidential materials, prioritizing projects, monitoring
  project calendars, and tracking tasks in progress.
• Acknowledge and comply with all departmental SOP, safety, and college
  requirements.
• Strong professional ethics and discretion with an attitude of respect for all employed at CoW.
• Commitment to
  CoW’s mission, vision and values and demonstrated ability to create and sustain an organizational climate based on inclusion, social
  justice, and equity.

Work Environment:

• The office is fast paced, often with multiple things happening at
  the same time (groups talking, people waiting, telephones ringing, etc.)
• The noise level in the work environment varies from
  relatively quiet to mildly loud.

Physical Demands:

• The physical demands described here are representative
  of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
  to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the staff
  member is regularly required to talk or hear.
• The employee frequently is required to sit, stand, walk, or climb stairs; use hands
  to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• The individual must frequently lift and/or
  move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include
  close vision, distance vision, and the ability to adjust focus.

Additional Information:
The College of Wooster does not
discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation,
religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family
responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or
any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to
verification of the legal right to work in the United States as required by federal law. The College of Wooster is committed by policy and
practice to diversity, equity and inclusion. For more information see our nondiscrimination policy.

To apply, visit http://wooster.interviewexchange.com/jobofferdetails.jsp?JOBID=183409

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