Academic Program Director Contract

 Job Listing: Academic Program Director

ABOUT CIAM

The California Institute of
Advanced Management (CIAM) is a nonprofit graduate university that produces socially responsible and globally oriented business leaders who
will make positive changes in their communities. CIAM values and promotes a culture respecting ethics, integrity, and the fulfillment of
duty to our constituents, employees, and society. These are values that flow directly from the wisdom and philosophy of Peter F.
Drucker.

POSITION:

Job Title: Academic Program Director

Department: Academic Affairs

Status:
Full-time, Exempt

SUMMARY:

The Academic Program Director provides comprehensive support to the Academic
Affairs Office (AA) department and the Provost/Vice President of Academic Affairs (VPAA). The Program Director is responsible for creating
course schedules, maintaining course materials, overseeing the Learning Management System. The Program Director collaborates with other
departments to establish policies, procedures, and systems to develop and maintain the department for CIAM. The position is responsible for
organizing department events; gathering, organizing, and distributing department resources and documents; managing key regulatory processes;
coordinating and collaborating with other departments to support AA department needs; and communicating with internal and external
constituents (students, faculty, staff, and clients).

ESSENTIAL RESPONSIBILITIES:

Academics:

• Develop and track course scheduling, instructor assignments, and participant records.
• Manage Academic
  Affairs materials, procedures, policies, and communications in coordination with the office of the Registrar.
• Partner with the
  Librarian to ensure that readings and materials are accurate and current.
• Improve and maintain the Learning Management System
  (CANVAS) to ensure that online instructional course information is accurate and current.

Administrative
Support:

• Assist the Provost/VPAA with organizing and maintaining files, preparing agendas, taking/transcribing meeting
  notes, and other administrative duties.
• Serve as recording secretary for the AA Board Committee and Faculty-in-Service Meetings,
  creates materials, and maintain a filing system for all documents.
• Maintain accreditation and regulatory documents, calendars,
  correspondence, and payments.

Faculty and Student Support:

Serves as a primary point of contact for
full-time faculty and adjuncts, including attending workshops, classes, and events outside regular business hours.

• Provide
  support to students as a secondary resource to faculty.
• Assist instructors with gathering course/workshop materials (books,
  articles, tests, assessments).
• Provide supplementary support for faculty on Canvas LMS issues.

Event and
Program Coordination:

• Plan and coordinate department events and activities and required.
• Develop and track
  course scheduling and instructor assignments.

Collaboration and Communication:

• Partner with
  Institutional Research, Assessment, Instructional Design members to ensure the collection/dissemination of course evaluations, assessment
  instruments, and reports, and to maintain accurate instructional course information.
• Work with the Provost and Human Resources in
  hiring and onboarding faculty.
• Partner with the Marketing department to ensure website and other communications are accurate and
  current.

Operational Management:

• Track the department’s budget in collaboration with the
  VPA.
• Support department of Student Success and Admissions to ensure appropriate delivery and management of services and resources
  to students.

General Responsibilities:

• Support and advance the mission, vision, and values of
  CIAM.
• Adhere to all confidentiality requirements.
• Perform other duties as assigned.

KNOWLEDGE,
SKILL, AND ABILITIES

Knowledge:

• Strong knowledge of higher education culture and
  policies.
• Knowledge of evaluation and data collection.
• Working knowledge of databases.

Skills:

• Excellent interpersonal skills.
• Strong time management and prioritization skills.
• Strong organizational and administrative skills with high attention to detail.
• Strong analytical skills.
• High level of
  computer proficiency.

Abilities:

• Ability to manage projects independently.
• Team-oriented and able to facilitate collaborative work across departments.
• Ability to manage team members effectively.
• Ability to prioritize and execute projects at different levels.
• Ability to work independently.
• Ability to shift
  quickly between tasks without loss of continuity.
• Patience and professionalism.

Preferred:

• Experience with Canvas LMS

QUALIFICATIONS

• A bachelor’s degree is required; a
  master’s degree or graduate coursework preferred.
• At least 3 years of experience in higher education administration,
  including familiarity with assessment, program review, and online instructional delivery, with a strong record of academic leadership.
• Strong financial and budgeting background preferred.
• High level of computer proficiency, including MS Office (Access, Excel,
  Publisher, PowerPoint, and Word) and Adobe Professional

Please note this job description is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.

PHYSICAL REQUIREMENTS: The physical demands listed are
representative of those that must be met by an employee to successfully perform the essential functions of the job.

• While
  performing the duties of this job, the employee is regularly required to stand, walk, sit; use hands for clerical duties and
  keyboarding.
• The employee is occasionally required to reach with hands and arms; stoop and kneel. The employee must regularly lift
  and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close
  vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Acute hearing is necessary for telephone
  and in-person communication with callers and assisting patients, and visual acuity sufficient to read a computer screen and paper
  documents.

BENEFITS SUMMARY

Salary will be commensurate with experience and internal equity. Benefits
include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a 401K retirement
plan, and a personal time off (PTO) plan. Employment is contingent upon successful completion and clearance of a background check and
employment verification.

SALARY RANGE: $80,000.00 to $85,000.00

Additionally, CIAM’s Annual Safety and
Security Report 2021-2023 report is available to you. This report is required by federal law and contains policy statements and crime
statistics for the school. The policy statements address the school’s policies, procedures and programs concerning safety and
security, for example, policies for responding to emergency situations and sexual offenses. Three years’ worth of statistics are
included for certain types of crimes that were reported to have occurred on campus, in or on off-campus buildings or property owned or
controlled by the school and on public property within or immediately adjacent to the campus. This report is available online at http://ciam.edu/new/campus-safety . You may also request a paper copy from the
Student Services/ Title IX office.