25-62 Assistant Registrar for Transfer Services (SUA3) – Registrar’s Office Contract

Salary: $60,147.00 Annually

Location: West Chester University, PA

Job Number: 25-62

Department: Academic Affairs

Division: Registrar’s Office

Opening Date: 12/03/2024

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Office of Registrar invites applicants for the position of Assistant Registrar for Transfer Services (SUA3).
 
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
 
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
 
Reporting to the Senior Associate Registrar for Student Service, the Assistant Registrar for Transfer Services oversees transfer credit procedures; proactively develops process improvements; and ensures timely, accurate review and posting of transfer credit. This position supervises a functional area team and manages transcript evaluation; assists students, faculty and staff with undergraduate credit transfers; and collaborates to provide transcript evaluations and support for transfer credit issues.

The ideal candidate will demonstrate excellent customer service and leadership skills, attention to detail, and the ability to work independently in a fast-paced, high volume, deadline driven, and team environment.

Responsibilities include:

• Evaluate and post test credit including AP, CLEP, IB, DSST, and Cambridge
• Maintain WCU equivalencies and Transfer Credit Estimator
• Oversee the evaluation of military, international, and third-party transcripts
• Monitor eligibility criteria for Academic Passport and second-degree student transfer credit
• Oversee the establishment, review, and publication of transfer credit equivalencies
• Assist staff to support students with credit evaluations and/or transfers questions
• Counsel prospective transfer students and applicants on transfer credit policies
• Represent the university in transfer orientation days and admission events as needed
• Assist students with general registrar tasks as needed
• Validate licensures
• Assist with commencement activities
• Maintain compliance with federal and institutional policies and guidelines of the Family Educational Rights and Privacy Act (FERPA)
• Create and maintain publications
• Perform other duties as assigned

• Bachelor’s degree
• Two years of professional work experience

• Master’s degree
• Higher education leadership experience including staff supervision and / or program or project oversight
• Experience using student information systems/applications including Ellucian Banner, OnBase, 25Live, Pro Event and Course Scheduling Software, Parchment, Comply/Act 48, Navigate and College Source
• Experience with student records and registration

Review of applications will begin immediately.
 
Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume and cover letter (Both required for consideration).
     
Applicants must successfully complete the interview process to be considered as a finalist.
       
Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and Strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
       
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.