Assistant Registrar Contract

Job Type: Administrator, Full Time

Job Number:
202400138

Division: Academic Affairs

Department: Registrar’s Office

Closing
Date: 12/15/2024 11:59 PM Eastern

Position Summary

DESCRIPTION:
This position helps maintain administrative systems relating to student and course data and
supports decision-making relating to student satisfaction of degree requirements.  Works regularly with faculty and administrative
offices across campus.

OUTCOMES:

• To assist in providing accurate and efficient registration services for all
  students.
• To assist in providing accurate and efficient back-office systems for managing student and course data to support
  operations and decision-making.

Essential Functions

Veterans Affairs
Compliance:  50%

• Serves as College certifying official to Veterans Administration and provides broad based assistance
  to veterans on educational concerns.   Responsible for maintaining files on all veterans eligible for VA Educational Assistance and
  submitting proper documentation on appropriate forms to Regional Processing Centers.  
• Maintains statistical records relevant
  to enrollment, curriculum, etc.  Provides auxiliary support and assistance to individuals preparing federal and state mandated
  reports.
• Provides prompt, accurate and efficient customer service to members of the campus community including students, faculty,
  staff, administration and external agencies as required.

Student Planning:   40%

• Work with Academic
  Affairs, advising, IT, and other offices as appropriate to improve alignment of academic catalog, degree planning, and degree audit systems
  in order to improve student service and decisions systems.
• Manage updates and operational management of data systems for academic
  catalog, degree planning, and degree audit (currently Modern Campus, Starfish’s Degree Planner, and Banner’s CAPP)
• Implement and
  update all aspects of the Starfish Degree Planner including curriculum changes, adding new programs, troubleshooting issues, editing
  requirements based on catalog year and thorough testing of each area on a regular basis.
• Work directly with faculty, chairs, deans,
  and Academic Affairs administration to ensure that student records adequately reflect their satisfaction of degree
  requirements.
• Train faculty on processes for submitting requests to substitute or waive requirements for particular students.
    
• Support Registrar with maintenance of Banner Student module. 
• Facilitate, coordinate and support creation
  of summer academic and course schedules in cooperation with Academic Affairs and schools.  

Other Duties:  
10%

• Assist with front office functions as necessary, including occasional management of front office staff.
• Lead
  Banner Student Registration module system, upgrades, testing, training and implementation.  Provide feedback, functionality and
  interfaces with other offices.
• Update annually the fees in the registration module to work in conjunction with the Accounts
  Receivable Office.

Experience and Education Required

• Bachelor’s degree
  required
• A minimum of three years’ experience in higher education administration
• Experience with Starfish and Banner
  computer systems preferred

Required Skills and Qualifications

• Computer knowledge and
  understanding required
• Ability to relate effectively with students, faculty, staff, and administration
• Strong detail and
  organizational skills
• Ability to prioritize and handle several tasks at the same time and conform to deadlines
• Ability to
  identify problems and implement solutions

Additional Information

York College of Pennsylvania is
an Equal
Opportunity Employer and Non-Discriminatory. For a copy of York College’s Annual Security Report, you may contact the Office of Campus
Safety or visit the website:  Annual Security
Report.